BaccS Support Center

            Working with files

            BaccS allows to attach files to the following entities:
            • Customers
            • Contractors
            • Translation projects
            • Translation jobs
            • Translation assignments
            • Invoices (one file containing generated invoice)
            • Quotes (one file containing generated quote)
            • Mail messages
            Attachment means that the file is stored inside BaccS database. Optionally, files can be inserted as links to Dropbox. When source file is deleted or moved, attachments will stay available in BaccS until it is deleted from a database (except files linked with Dropbox). You can view all files attached to all entities by selecting Other/Tools section in the navigation tree, and then clicking on Manage file attachments item:

            This list contains all files attached to all entities. You can view file names, dates of creation, file types, file sizes, and a number of entities which particular file belongs to (Attached to column). In addition, there is an Icon column, which allows to distinguish files stored in the database and on Dropbox (also, Dropbox files has blue background in the list). As in other lists BaccS, you can sort, filter and group this list to efficiently manage your files.

            To view any file in a corresponding application, select this file in list and click Open. Default application linked with selected file type will be launched for viewing it.
            To save selected files on disk, select one or multiple files and click Save as...
            To save/download selected files in a single archive, select one or multiple files and click Download as zip file. This function is particularly useful in web-version.
            When you use Download as zip file function for Dropbox files, you will see Loading window showing a name of a file currently being downloaded. When all files will be downloaded, you will be able to select a destination where to save zip file.
            In web-version, downloading of files linked with Dropbox may take longer, since it is needed to initially download them from Dropbox to a server, and then allow current user to download zip file on his/her computer.

            You can delete any selected file, and it will be removed from entities where this files is attached to.

            You can also double click on any row to edit file properties (for example, to change file type or date of creation) and to view all entities where particular file is used. Example:

            Here you can see that this file is used in one mail message and two translation assignments. To view an entity, simply double click on it.

            While Manage file attachments screen is used for general management of attached files, actually you add file to database from individual entities, in a process of their creation. The process is the same for all entities, and below you can find an example screenshot of file attachments in translation assignment editing form:

            Buttons explanation:

            Button name
            Opens an editing form for creating a new file.
             Add from file
            Allows to add a new file by directly selecting a file on disk, without opening new file dialog.
             Link with Dropbox
            Displays a popup window to select file(s) stored in your Dropbox account and add them as links into BaccS database. This allows to save space. TO make this function working, you have to connect to Dropbox account first. To do this, open program Settings and click Connect to Dropbox.
             Save as
            Saves selected files on disk.
            If a file which you're going to attach is already exists in BaccS database, click this button and select desired file to add to to a current entity.
            Allows to remove selected file from a current entity, but don't delete it from database (for example, if this file is used in another entity or when it is needed to leave it for future use).
            Deletes selected files from database and from all entities where it is attached to.
             Download as zip file
            Allows to archive selected files and save them on disk in a single file.
            Allows to view a file in default system application.

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